Clerk: |
Ralph Morgan |
Office Address: |
Turreff Hall, Turreff Avenue, Donnington, Telford, TF2 8HG |
Opening Hours: |
8.30am to 3.00pm Monday to Friday |
Telephone: |
01952 608001 |
Email address: |
lill.donn.pc@btconnect.com |
Website address: |
www.ldpc.org |
Formally adopted at the Parish Council meeting
of 7th March 2005.
Revised version adopted at the Parish Council Meeting 6th October 2008. |
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Download Acrobat PDF version |
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| Publication
Scheme under the Freedom of Information Act 2000 |
The purpose of this publication scheme is to be a means by which the council can make a significant amount of information available routinely.
The scheme will ensure that the council will publish more information pro-actively and help it to develop a greater culture of openness and transparency.
This authority's key responsibility are to represent the electorate of its areas, to take action within the legal framework and to provide a leadership focus for the community.
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| CORE
CLASSES OF INFORMATION |
OPTIONAL DOCUMENTS
WITHIN CORE CLASSES |
EXCLUSIONS |
- Council Internal Practice and Procedure
- Code of Conduct
- Periodic Electoral Review
- Employment Practice and Procedure
- Planning Documents
- Audit and Accounts
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- Council Internal Practice and Procedures
- Employment Practice and Procedure
- Audit and Accounts
- Development and implementation of Policy
- Council Newsletters
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- Core Classes of Information
- Employment Practice and Procedure
- Planning Documents
- Audit and Accounts
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| CORE CLASSES OF INFORMATION |
| 1. Council Internal Practice and Procedure |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Minutes of Council, Committee and sub-committee meetings(limited to last 2 year) |
A4 Sheets
Website
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Yes 10p per sheet plus postage.
Free |
Procedural standing orders |
A4 Sheets |
Yes £2.50 per copy plus postage |
Council's annual report to Parish meetings
Minutes of the Annual Parish Meeting |
A4 sheets |
Yes 10p per sheet plus postage |
Timetable of Council Meetings |
A4 sheet
Website |
Yes 10p per sheet plus postage.
Free |
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| 2. Code of Conduct |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Members' declaration of acceptance of office |
Held by Monitoring Officer at the District Council. Copies held by Parish Council |
Yes 10p per sheet plus postage
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Members ' register of interests |
Held by Monitoring Officer at the District Council. Copies held by Parish Council |
Yes 10p per sheet plus postage |
Register of Members' interests book |
Available to view at Parish Council Office |
N/A |
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3. Periodic Electoral Review |
| This is information concerning changes to the electoral arrangements for parish councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council. |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Information relating to the last Periodic Electoral Review of the council area |
Available from Borough of Telford and Wrekin Council |
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Information relating to the Latest boundary review of the council area |
Map available to view at Parish Council Office |
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| 4. Employment Practice and Procedure |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Terms and conditions of Employment |
A4 Sheets |
Yes 10p per sheet + postage |
Job descriptions |
A4 Sheets |
Yes 10p per sheet plus postage |
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| 5. Planning Documents |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Responses to planning applications |
Record of comments available from Minutes.
Website |
Yes 10p per sheet plus postage.
Free |
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| 6. Audit and Accounts |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Annual return form - limited to the last financial year |
A4 Sheets |
£1.00 plus postage |
Annual statutory report by auditor (internal and external) - limited to the last financial year |
Included in above |
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Receipt/payment books, receipt books of all kinds, bank statement from all accounts - limited to the last financial year |
Available to view, by appointment, at Parish Council Office |
N/A |
Precept request - limited to the last financial year |
A4 Sheets |
Yes 10p per sheet plus postage |
VAT records - limited to the last financial year |
A4 Sheets |
Yes 10p per sheet plus postage |
Financial Standing Orders and regulations |
A4 Sheets |
Yes £1.00p per copy plus postage |
Assets register - includes details of areas of land owned by the council. |
Asset register in A4 format.
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Yes 10p per sheet plus postage
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Financial risk assessments |
Included in Annual Audit return |
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| OPTIONAL DOCUMENTS WITHIN
CORE CLASSES |
| 1. Council Internal Practice and Procedures |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Agendas and supporting papers for council, committee and subcommittee meetings - limited in each case to the forthcoming/immediate committees |
Agendas posted on Notice Boards and available to view on website.
Available in A4 format with supporting papers (unless confidential) |
Yes 10p per sheet plus postage |
Terms of Reference for Various Committees |
A4 Sheets |
Yes. 10p per sheet plus postage. |
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| 2. Employment Practice and Procedure |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Health and Safety policy |
Available in A4 format.
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Yes 50p per copy plus postage
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Equality and Diversity Policy |
A4 Sheets |
Yes 10p per sheet plus postage. |
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3. Audit and Accounts |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Loan Sanction approvals |
None |
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Safety Inspection records |
A4 Sheets |
Yes 10p per sheet plus postage |
Register/file of members' allowances |
N/A |
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| 4. Development and implementation of Policy |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Complaints handling procedure |
Available in A4 format
Website |
Yes, 10p per sheet.
Free |
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| 5. Council Newsletters |
Information |
Format in which it is available |
Charge for supply(yes/no) |
Parish Council Newsletter |
Magazine format.
Website |
Delivered free to members of the Parish
Free |
History of parish |
Brief History available on website. |
Free |
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| EXCLUSIONS |
| Core Classes of Information |
Employment Practice and Procedure
'Personal records', i.e. appraisals, employees specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.
Planning Documents
Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available from the local planning and/or highway authority respectively.
Audit and Accounts
All commercially sensitive information, eg. Quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the o tender process is fair, i.e. if tender information is released to a third party prior to the end of the tender period, those who initially submitted tenders could be undercut and/or unfairly disadvantaged. |
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| Documents which are required to be in an alternative format or media e.g. Braille or alternative language, will be provided. Applicants will be informed of the time scale involved. |
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